I feel there has to be an easier way than what we do to get transactions settled (and without error) When an order comes in, it gets entered into quickbooks as a sales receipt and I put the shopping cart order number in the Memo box, along with if I have shipped it or not. Say I have 10 of these orders I want to settle. I go into quickbooks and go to the make deposits window. I check off all the orders I want to settle to my bank account.

Then I have to print out that screen that shows the deposits, log in to my Payflow Pro gateway, pull up all the captured transactions and then go through placing a checkbox next to the ones that I marked for deposit in Quickbooks (have to look at that printout to make sure I select the correct orders, as well as check to make sure the amounts for every transaction match)

I have to do all this to ensure that the batch settlement that hits my bank account matches what happens in Quickbooks. This is extremely time consuming and pure hell whenever we have a big sale and get a few hundred orders to process!

What is the correct process for managing captures/settlements in Quickbooks and my online virtual terminal?